Detailed explanation of how to batch merge multiple files in WPS Office: One-click document integration
In daily office work, a seemingly simple yet often frustrating problem is how to merge multiple documents into a single, complete file. Many people instinctively open one document, copy the content, and paste it into another, organizing and formatting each page one by one, which is both time-consuming and laborious. If there are a large number of files to merge, this method is tantamount to manual labor, inefficient, and prone to errors.
In fact, WPS Office办公 provides users with a smarter and more efficient solution: through the “Merge Documents” function, batch files can be merged, the order can be adjusted, and unified saved without manual copying and pasting, making document organization easy.
Why do we need to merge documents in batches?
In many work scenarios, the need to merge documents frequently arises. For example:
- Summarize project materials, weekly or monthly reports;
- consolidate meeting minutes;
- Merge multiple contracts, agreements, charters and other legal documents;
- Organize thesis materials and research data;
- Edit multiple chapters of a book or teaching material.
These scenarios all require us to consolidate multiple, scattered documents into a single, organized, complete, and shareable file. Manual operations are inefficient and prone to missing content or formatting errors. The “Merge Documents” feature in WPS Writer provides a professional and efficient solution.
Enter WPS Writer and quickly enable the merge tool
WPS官网 Writer is a word processing tool in the WPS Office suite. Its functions are similar to Microsoft Word, but some details are more suitable for Chinese users. To start the document merging function, just follow these simple steps:
- Open WPS Writer;
- Click “File” in the top menu bar;
- Select the “Merge Documents” option from the drop-down menu.
At this point, the system will automatically pop up the “Merge Documents” interface, and you can start adding files that need to be merged.
How to add multiple files and adjust the order?
On the Merge Documents screen, click “Select Files” to browse the folders on your device and select the multiple Word documents you want to merge. Once added, the files will be displayed in a clear list on the screen.
Custom file order
The order in which your files are sorted determines their placement in the final merged document. If you need to adjust the order of your files, simply press and hold the file icon and drag it to the desired location. This allows for maximum flexibility without leaving the window or having to repeatedly add files.
In addition, there is a “Remove” button on the right side of each file. Click it to delete the file from the list, making it convenient for users to modify the merge plan at any time.
Start merging and customize the output file
After confirming that the order of the files is correct, just click the “Start Merging” button and the system will automatically generate a new document. In the pop-up save interface, you can also make the following settings:
- File naming : The default name is “Merged Document”, you can customize the name, such as “Annual Summary”, “Project Summary”, etc.
- Save path : You can choose a local directory, desktop, USB drive, or cloud document location;
- Document format : Saved in WPS or Word format by default, it can also be saved as PDF for easy sharing and archiving.
After confirming the settings, click “Merge”. The whole process takes less than a minute, and a complete file with a clear structure and unified format is successfully generated.
Is the structure and layout of the merged document consistent?
Many users worry that merging multiple documents may cause confusion in paragraph styles, font sizes, and heading levels. In fact, WPS Writer tries to preserve the formatting structure of each original document as much as possible when merging documents, especially in the following aspects:
- Maintain paragraph spacing and heading styles;
- Automatic paging to avoid content overlap;
- Pictures, tables, annotations and other contents shall be retained;
- The header and footer will be set uniformly according to the style of the first document.
Of course, if the layout differences between the original files are too large, it is recommended to manually unify the styles after merging to improve the beauty and professionalism of the final document.
Can batch merging of documents be achieved on mobile devices?
Not only on PC, WPS Office mobile version also supports batch document merging, which is especially suitable for scenarios such as working outside and temporarily processing data. The operation steps are as follows:
- Open the WPS App and go to the “Home” page;
- Long press any file to activate multi-select mode;
- Check other documents that need to be merged;
- Click the “Merge” button at the bottom;
- The system automatically starts processing and prompts that the merge is successful;
- You can immediately open the new file to view its contents.
This method is simple and intuitive, suitable for non-technical users to quickly get started. However, please note that the order in which you select files will determine the order in which the contents are merged, so click in order when selecting.
File Merging FAQs
What document formats can be merged?
Currently, WPS Writer supports merging text files such as .doc, .docx, and , .wpsbut does not support the direct merging of spreadsheets and slides. However, you can bypass this limitation by converting them to Word format before merging.
Is there a limit to the number of files that can be merged?
Generally, merging dozens of files is not a problem. However, for performance and stability reasons, it is recommended that you merge no more than 50 files at a time. If you have hundreds of documents, it is recommended that you merge them in batches.
What should I do if the merged document is too large?
If the merged document contains a large number of images, charts, or annotations, the resulting new document may be larger. You can choose to export the merged file as a PDF or use the “File Compression” feature provided by WPS to optimize the file size.
Merging documents is no longer a tedious task, WPS makes your efficiency soar
No more mechanical “copy-paste-adjust” or opening and sorting files one by one. WPS Writer’s “Merge Documents” feature is a practical, efficient, and almost barrier-free tool.
Whether you’re processing daily work reports, integrating research materials, or editing a book manuscript, the merge function provided by WPS can greatly improve your organization efficiency. Especially for users who frequently need to collect information across departments and time periods, the batch merge function can be a “time-saving” magic weapon.
